Overview
The Admission and Registration Department is vital to IARSAC International University’s success. The Department has important responsibilities as it not only limited to academic follow-up of students until graduation from the university, but its responsibilities include providing all information about the university, colleges and specializations. It announces the conditions for admission to the university and the academic rules and regulations. It answers all inquiries related to admission and registration, and prepares the statistics required by the various authorities inside and outside the university.
The department is considered to be the direct link with the student and his professors. It tries very rigorously to raise the level of performance, and follow-up of technological development through the use and development of technological means, which is provided to all students, and deanships colleges and faculty, and the university administrative departments, and other official departments.
The relationship between students and Admission and Registration Department lasts even after graduation. The department admits students according to college instructions and regulations. It is interrelated with other departments in the college and it is responsible for carrying out decisions, instructions and regulations of admission, registration and graduation.
The department is comprised of the following divisions:
- Admission.
- Registration.
- Documentation and filing.
Admission Division
- Responsible for overseeing all student admission procedures and other related follow-up practices.
- Accepts enrollment applications, and during the student admission process, it follows all admission conditions and guidelines issued by the University’s administration and adhere to all of the specifications for the accreditation of BS/BA/BBA, MS/MPA/MBA, and PhD/DBA/DOM programs
- Receiving and admittance of new students according to the applicable regulations Bachelor's Master's, and doctoral’ degrees.
- Responding to inquiries on admissions via phone, fax, and email.
- Checking new students’ files and entering their data to computer system.
- Supplying faculties with the certificates of foreign equivalency certificate of new students
- Following-up students’ academic procedures, including Postponement, Dropout, Withdrawal, Changing Major, Transfer, etc...).
Registration Division
- Provide students, faculty members, and administrative staff with the necessary services to ensure their academic and professional success, which include facilitating course registration, calculating course equivalencies, providing lecture halls assignment, and preparing final examination schedules.
- Preparing courses' schedules and final examinations schedules and controlling and distributing classrooms.
- Preparing lists of high-performing students, students who received warnings and dismissed students.
- Organizing and implementing registration, adding and dropping of courses.
- Receiving, reviewing and entering final examinations' scores to results' system.
- Announcing the results of examinations and calculating semester and cumulative averages.
- Preparing lists of students expected to graduate and lists of graduates at the end of each semester.
- Preparing statistics on courses registered by students.
Documentation and Filing Division
- Responsible for securely organizing student records and archiving student documents both electronically and on paper.
- Providing the webmaster with all contents and news reports on the Admission and Registration Department’s activities and developments.
Vision, Mission and Objectives
Vision
Best quality and excellent admission and registration services that promote an attractive university environment to students, according to the latest methods and technological systems.
Mission
Providing, organizing and updating prompt, accurate, reliable and simple admission and registration services procedures using smart technologies and provide designated services to the fullest extent to university students
Objectives
- Developing mechanisms, standards, and services for admission and registration.
- Adopting clear and transparent strategies in managing admission and registration procedures.
- Computerizing all the activities and operations of academic counseling
- Expanding the use of information technology in admission and registration processes.
- Develop staff’s admission and registration skills with the use electronic to access students' academic records, activate academic counseling, and utilize other available services.
- Constantly enhance and restructure admission and registration procedures to ensure accuracy and promptness.
- Continuously monitoring the number of registered students according to the capacity
- Exerting efforts to raise students' awareness of university regulations, rules, and instructions related to studies and exams.
- Overcoming the difficulties that students may encounter during their studies within the scope of the deanship's tasks and responsibilities.
Duties & Responsibilities
- Preparing all necessary arrangements for registration of students and courses, and monitoring academic load for students in accordance with the instructions, and follow-up add-and-drop processes.
- Preparing timetable, final-examinations, academic calendar for students and distribute among all parties concerned.
- Preparing lists of expected graduates and checking their academic records and study plans.
- Conducting Short Courses to External Stakeholders
- Admitting and registering students according to the University admission policy.
- New Students Admission to programs
- Preparing a file for every student, which includes his documents and academic record during presence and archiving afterwards
- Checking and auditing files of admitted students.
- Following up on matters related to transfer students from other universities.
- Preparing lists of on-probation and dismissed students and inform them of their academic positions.
- Announcing academic results after adoption from Departments and Senate.
- Preparing lists of names of distinguished students.
- Preparing statistics and reports needed inside and outside the University.
- Preparing pamphlets, brochures and forms related to admission and registration.
- Current Students Registration to courses
- Following up on execution of curricula in the electronic system.
- Transferring Students Services
- International Students Services
New Student Registration Guidelines
- The student visits IIU website to ascertain the bases, conditions and documents required for admission in the program.
- New students fill out admission applications at the Admission and Registration Department and choose the major they wish to study in light of the vacant seats. The admission applications, together with the required documents, must then be handed to the admissions department employee.
- The Head of Admissions Department must verify all documents and that they have been certified duly. (MS/MA/MBA/MPA students’ applications shall be presented to the Postgraduate Committee in each Faculty in order to choose students competitively and according to the vacant seats).
- The new students are admitted and given university numbers.
- The new students are given (2) Admission notices:
- Copy for the Financial Department (to pay study fees)
- Copy for the Computer Center (to receive password of the students’ platform).
- The new students receive the Student Guide that contains information on IIU and its faculties and regulations in force at IIU.
- The new students must pay their tuition fees at the Financial Department.
- Students obtain their registration forms from the Admission and Registration Department or from the Faculty they were admitted in. They then refer to their Academic Advisor, Department Chair and Dean to choose the courses they wish to register. Thereafter, they go to the Admission and Registration Department to register their schedules online and receive a printed copy thereof, containing the titles and numbers of the registered courses and the classroom numbers and day and time.
- The new students receive their university cards from Admission and Registration Department that is valid for one semester and must be replaced at the beginning of each semester.
- The new students register in the placement exams of English, and Computer skills through Computer, Information and Control Center and sit for the registered exams. If the new students did not sit for the placement exams during their first year of their admission, they would be given a “Failed” mark and must register for three remedial subjects.
- International students must head to the Deanship of Student Affairs to complete their residency formality and to receive a “Proof of Student” certificate issued by Admission and Registration Department and a copy of their passports.
- The student provides the admission officer with their duly certified transcripts, in addition to a Certificate of Non-Disciplinary Dismissal from the university from which the student is transferred, before the admission officer request an equivalent of the subjects by the determined faculty.
- The Admission officer informs the students with the date and time of the placement tests. The student fills the required form and seals it from the Financial Department before he/ she heads towards the Information Technology Department to sit for the Exam .
Tuition and fees
The University's fees are set centrally and apply to every program.